Responsible for ensuring the financial and administrative integrity of the institutional research program including compliance with internal and external requirements.
- Reviews externally sponsored research applications for compliance with sponsor requirements and National Jewish Health policies. Ensures regulatory reviews and institutional approvals are in place. Evaluates proposed budget for consistency and reasonability. Works with Principal Investigator and staff to ensure timely submission.
- Reviews and approves budgets for industry-sponsored studies, ensuring consistency with the statement of work. Reviews payments under such budgets to ensure proper assignment.
- Determines compliance risk of collaborators and recommends monitoring plans, if necessary. Negotiates and issues subcontracts under externally sponsored research projects.
- Approves and maintains submitted Time & Effort reports for compliance with intuitional requirements and sponsor guidelines. Analyses the results on a periodic basis to ensure reasonability. Provides related data as requested for use in institutional cost reports or analyses.
- Establishes restricted fund accounts in accordance with award statements, grantor policies and departmental procedures.
- Ensures complete review and reporting of expenditures for grants/contracts including analysis of allowable costs, adjusting journal entries and follow-up procedures through the close-out phase.
- Prepares, reviews and/or assists with preparation of various reports required by granting agencies or management including researching, compiling and analyzing data.
- Serves as content expert for regulations, policies and systems impacting sponsored research. Responds to inquiries from Principal Investigators and Grants Management Specialists and assists with problem solving. Trains other staff as requested.
- Drives plans for process improvement by communicating with funding agencies in response to inquiries or to clarify policies.
- Prepares and certifies invoices as required under contracts including Health Initiatives and research collaborators. Follows up with partners regarding accounts receivable.
- Maintains employee confidentiality and any other confidential information that is obtained during the performance of your job.
- Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
- Business Acumen: Using economic, financial, market, and industry data to understand and improve business results; using one’s understanding of major business functions, industry trends, and own organization’s position to contribute to effective business strategies and tactics.
- Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
- Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs.
- Peer Relationships: Interacts with others in a constructive, positive, and respectful manner, regardless of individual differences. Assists team members or co-workers in achieving personal goals and completing assignments.
Supervisory or Managerial Responsibility
- Be available to work as scheduled and report to work on time.
- Be willing to accept supervision and work well with others.
- Be well groomed, appropriately for your role and wear ID Badge visibly.
- Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
- Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
- Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
- Wears appropriate PPE as outlined by the infection control policies and procedures.
- Demonstrates compliance with all state, federal and all other regulatory agency requirements.
- Education: Bachelor degree in Business Administration or related field required.
- Work Experience: A minimum of 3 years financial administration ideally in an academic, research or governmental organization required. Experience with grants and related regulations, preferred.
- Special Training, Certification or Licensure: None