National Jewish Health is currently seeking a Programs Coordinator II to join our Academic Affairs team supporting faculty members in the Center for Genes, Environment and Health, Biostatistical Services, and the Department of Immunology and Genomic Medicine. The candidate selected for this role will be a detailed oriented person with strong financial skills and will manage all aspects of institutional, grants and restricted funds with integrity. Duties include all aspects of grant administration including, but not limited to, budget preparation, grant submission, monthly reconciliation and forecasting. In addition, this position will be responsible for the financial support of several research support services cores. Excellent interpersonal skills, including the ability to work independently in a fast-paced environment, with co-workers, researchers, faculty and support staff is a necessity.
This position will impact the institution by supporting 6 faculty members and their labs, with varied financial portfolios, in the Center for Genes, Environment and Health (CGEH) and the Biostatistical Services Core. The position also supports up to 6 faculty and their labs in the Department of Immunology and Genomic Medicine (DIGM). CGEH is an interdisciplinary, cutting edge program dedicated to understanding the genetics of complex lung and immune-related conditions. DIGM is devoted to translational work in infectious disease, allergy, asthma, immunology and population analysis.
The ideal candidate will display excellent written and oral communication and organizational skills. The candidate must have a propensity for complex work and the ability to prioritize tasks while maintaining the flexibility to pivot when necessary, while ensuring all internal and external deadlines are met on time and with accuracy. This position is responsible for adherence to strict internal, state, and federal rules and regulations governing research grants and financial transactions. The candidate must have the ability to work confidently and accurately with numbers, including knowledge of basic accounting practices. This position is responsible for project management and the ideal candidate will have the confidence to educate faculty and staff on rules and regulations governing research financial activities. The ideal candidate will be comfortable seeking appropriate direction from multiple leaders in Academic Affairs and the Department of Immunology and Genomic Medicine.
As the leading respiratory hospital in the nation, National Jewish Health is pioneering a new era of preventive and personalized medicine. By combining our efforts in comprehensive care, academic education and ground-breaking research, we're able to develop treatments that help our patients live more productive lives. If you believe in Breathing Science is Life, we invite you to join our team.
Responsible for the administration of faculty institutional, restricted and grant funding. This includes managing the application process for grant submissions, financial management of all research funds and administration of human resource related functions. May also be responsible for the management of division and department funds.
- Responsible for the financial management of externally funded research projects. Coordinates all aspects of the application process, ensuring they are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements. Ensures awarded projects are properly managed within the budget and terms & conditions of the award.
- Develops budgets for grant applications, labs, institutional, restricted fund projects and collaborations. Works closely with faculty and core facilities to ensure that proposed budgets accurately reflect research needs and meet all funding guidelines and restrictions.
- Responsible for the financial management and compliance of institutional, Academic Enrichment Funds, and restricted donation funds. Manages transactions and costs to ensure accuracy and fund availability. Ensures expenditures are compliant with all relevant regulations and policies.
- Prepares reports of actual and projected financial position for individual divisions, cores, projects and an investigator's complete portfolio. Identifies funding gaps and opportunities and makes recommendations to address. Meets regularly with investigators and/or core directors to review finances.
- Assists faculty members with the administrative responsibilities of Human Resources and Payroll. Coordinates and submits new hire requisitions, affiliate placements, annual performance evaluations, merit increases, promotions and terminations. Edits time in KRONOS, the automated payroll system.
- Responsible for completing time and effort reports for faculty and staff and obtaining the required approvals. Works with faculty and staff to resolve any issues concerning effort. Meets institutional deadlines for the submission of time and effort reports.
- Works with faculty and external vendors with regard to capital equipment purchases, maintenance of equipment, and accounting issues. Ensures that purchase requisitions for capital equipment are routed appropriately for the required signatures.
- Invoices and receives payments from external organizations for core services and restricted funding. Tracks and ensures payments are collected in a timely manner.
- May be responsible for data entry of research chargebacks for research core facilities.
- Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
- Attention to Detail: Follows Procedures, ensures high quality output, takes action, sets standards for excellence, ensures high quality, takes responsibility, encourages others to take responsibility.
- Building Trust: Operates with Integrity; discloses own positions, remains open to ideas, supports others.
- Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
- Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
- Managing Work and Time / Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
- Problem Solving: Uses issue identification, data relation and comparison, pattern recognition and information gathering to create analyses and make recommendations.
Supervisory or Managerial Responsibility
- Be available to work as scheduled and report to work on time.
- Be willing to accept supervision and work well with others.
- Be well groomed, appropriately for your role and wear ID Badge visibly.
- Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
- Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
- Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
- Wears appropriate PPE as outlined by the infection control policies and procedures.
- Demonstrates compliance with all state, federal and all other regulatory agency requirements.
- Education: Bachelor’s degree required. Major in Healthcare, Business Administration or Finance preferred.
- Work Experience: A minimum of three (3) years financial administration ideally in an academic, research or governmental organization required. Experience with grants and related regulations, preferred.
- Special Training, Certification or Licensure: None
Salary Range: $65,000 - $80,000
At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset.
With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families
- Medical Plans, Dental Plans and Vision Insurance
- Retirement Plan
- FSA and HSA
- Short and Long Term Disability
- Life Insurance and AD&D
- Voluntary Benefits, like Accident Insurance, Critical Care and Hospital Indemnity
- Sick and Vacation Paid Time Off
- Wellness Program
- Legal Plan