The Associate Grants Management Specialist develops and utilizes knowledge, skills, and abilities to support departmental research administration at National Jewish Health serving as a resource throughout the lifecycle of the grant management process.
- Assists the financial management of externally funded research projects. Coordinates all aspects of the grant application process, ensuring proposals are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements. Ensures awarded projects are properly managed within the budget and terms & conditions of the award.
- Understands and ensures compliance with regulatory requirements and National Jewish Health policies. Maintains working knowledge as regulations and policies change.
- Assists in budget development process in partnership with Grant Management Team. Works with other members of the PI’s team to make certain each budget fully reflects the specifics of the project and is compliant with the sponsor’s requirements.
- Enters grant applications into electronic systems - i.e., Cayuse - and/or ensures the entry of the required components. Works with sub recipients and vendors to obtain the necessary information and/or certifications. Collaborates with other members of the PI’s team to meet grant deadlines. Completes the Internal Research Review form (IRR).
- Reviews grant expenditures are appropriate and compliant with relevant regulations and policies in partnership with Grants Management Specialist; reviews quarterly grant expenditure certification reports for faculty review and approval.
- Tracks project invoices from submission to payment and facilitates approval of individual purchasing and payment transactions as appropriate. Reviews costs are consistent with the budget to make sure sufficient funds are available to meet the programmatic goals of the project in partnership with the Grants Management Specialist
- Assists in preparation of reports of actual and projected financial position for individual projects and an investigator’s complete portfolio. Reviews funding gaps and opportunities and makes recommendations to address in partnership with the Grants Management team. Meets regularly with investigators to review grant finances.
- Tracks time and effort reporting, salary distributions, and financial and narrative reporting requirements.
- Works closely with Sponsored Projects Office on the project establishment, award management, and close-out processes.
- Provides general back-up that could include any support necessary for other Grants Management Team members in the accomplishment of departmental and institutional goals.
- Other tasks as assigned.
- Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
- Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
- Managing Work and Time / Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
- Problem Solving: Uses issue identification, data relation and comparison, pattern recognition and information gathering to create analyses and make recommendations.
- Professional Development or Continuous Learning and Development: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill to enhance their contribution to the organization.
Supervisory or Managerial Responsibility
- Be available to work as scheduled and report to work on time.
- Be willing to accept supervision and work well with others.
- Be well groomed, appropriately for your role and wear ID Badge visibly.
- Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
- Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
- Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
- Wears appropriate PPE as outlined by the infection control policies and procedures.
- Demonstrates compliance with all state, federal and all other regulatory agency requirements.
- Education: Bachelor’s degree required; Business Administration or finance related field preferred.
- Work Experience: A minimum of six (6) months financial or research administration experience ideally in an academic, research or governmental organization required. Experience with grants and related regulations preferred.
- Special Training, Certification or Licensure: None
Salary Range: $50,000 - $60,000
At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset.
With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.
- Medical Plans, Dental Plans and Vision Insurance
- Retirement Plan
- FSA and HSA
- Short and Long Term Disability
- Life Insurance and AD&D
- Voluntary Benefits, like Accident Insurance, Critical Care and Hospital Indemnity
- Sick and Vacation Paid Time Off
- Wellness Program
- Legal Plan