Central Services Administrative Professional

Summary

Position Summary
Provides logistical, administrative, clerical, and liaison support for Central Services, Stores, Mailroom, and Receiving at National Jewish Health, Denver Campus. This includes, but is not limited to, all aspects of inventory management including conducting physical inventory, distribution and reconciliation of inventory, and data management, assisting with various projects and mobile inventory.    

Essential Duties

1. Assists Central Service manager with daily, weekly, and monthly reports; such as cost creation audit, order release audit, receipt accrual review, etc. 
2. Responsible for daily management of inventory items located in Central Services.  Performs routine (daily, weekly, monthly) physical inventories for supply items located in CS.  Keeps current with inventory products located in CS as well as items located in Stores.  Assist with any problems, issues or opportunities with inventory supplies located in Central Service and Stores.  
3. Responsible for routine inventory replenishment requests (ordering supplies).  Replenishment requests are done regularly based on PAR levels or on an as needed basis.  Tracks the CS inventory replenishment requisitions.  Identifies any issues, such as back orders, and communicates with Central Services Manager.  
4. Responsible for receipt and putaway of Central Service inventory, including labeling patient charge items.
5. Assists with inventory control management with all inventory items located in CS and Stores and works closely with the Stores Administrative Professional to identify inventory issues.  
6. Assists with daily entry of patient charge items into the current computer system.  May perform audits and analysis regarding patient charge entries.
7. Responsible for administrative tasks involving computer data entry and liaison with customers inside and outside the organization.  Analyzing various processes in Central Services and Stores which may include quality improvement suggestions and tracking of suggestions to show improvement.
8. Assists Central Services manager with special projects for Central Services, Stores, Receiving, and the Mailroom.

Other Duties

1. Assists Central Services Manager with other administrative departmental tasks as needed.

Competencies

1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
2. Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
3. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.  Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.  
4. Creativity and Innovation: Applies creative problem-solving skills to develop solutions to problems; recognizes and demonstrates the value in taking “smart” risks and learning from mistakes; develops multiple alternatives and understands the feasibility of each; effectively shares and implements his/her ideas. Generates innovative solutions in work situations; tries different and novel ways to deal with work problems and opportunities.
5. Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
6. Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs.
7. Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.   
8. Managing Work and Time / Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.

Supervisory or Managerial Responsibility
None

Travel
None

Core Values

1. Be available to work as scheduled and report to work on time.
2. Be willing to accept supervision and work well with others.
3. Be well groomed, appropriately for your role and wear ID Badge visibly.
4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
5. Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures. 
7. Wears appropriate PPE as outlined by the infection control policies and procedures.
8. Demonstrates compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

1. Education: High School Diploma or equivalent required. Bachelor’s degree preferred
2. Work Experience: 2 years of Administrative Assistant or related experience required.  4 years’ inventory control experience preferred.  
3. Special Training, Certification or Licensure: Knowledge of Microsoft applications (Word, Excel, etc.) preferred.  Knowledge of PeopleSoft preferred.

Salary Range: $18.00 - $22.00

Benefits

At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset.

With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Medical Plans, Dental Plans and Vision Insurance
• Retirement Plan
• FSA and HSA
• Short and Long Term Disability
• Life Insurance and AD&D
• Voluntary Benefits, like Accident Insurance, Critical Care and Hospital Indemnity
• Sick and Vacation Paid Time Off
• Wellness Program
• Legal Plan