Clinical Research Program Administrator

  • Denver, CO
  • *National Jewish Health - Main Campus
  • Clinical Translational Research
  • Full Time - Day Shift
  • Professional
  • Req #: 15160
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Some call it a career. For us it’s a calling.

National Jewish Health is currently seeking a Clinical Research Program Administrator to join our team supporting the Clinical Translational Research Center (CTRC). The candidate selected for this role will be a detailed oriented person with strong organizational skills and will manage a variety of clinical support functions with integrity. Duties include maintenance of fiscal and statistical data related to clinical visits, submission of regulatory protocols and record keeping. The selected candidate must possess excellent interpersonal skills, including the ability to work independently in a fast-paced environment, with co-workers, researchers, faculty and support staff while liaising with other CTRC institutions.

This position will impact the institution by supporting multiple clinical research projects, their world renowned researchers and their staff while providing information and background support in the form of budget development and Internal Review Board (IRB) protocol submissions and renewals. The CTRC Nursing Core is a multi-institutional program, which provides expert nursing support for IRB approved research studies. 

The ideal candidate will display excellent written and oral communication and organizational skills; the ability to prioritize, take initiative and seek appropriate supervision while meeting strict internal and external deadlines; and the ability to work confidently and accurately with numbers. The successful candidate will work directly with our Nursing Services Core and will be charged with tracking and reporting monthly internal transfers for supplies utilized in the research setting. In addition, the position will support the overall mission of the CTRC by taking an active role in yearly Annual Report preparation, the periodic CTRC competitive renewal, meeting organization, and arranging site visits.

As the leading respiratory hospital in the nation, National Jewish Health is pioneering a new era of preventive and personalized medicine. By combining our efforts in comprehensive care, academic education and ground-breaking research, we're able to develop treatments that help our patients live more productive lives. If you believe in Breathing Science is Life, we invite you to join our team.


Position Summary
Coordinates the Clinical Translational Research Center (CTRC) program administration and fiscal activities in conjunction with Academic Affairs Administration.  Maintains a statistical and financial data as liaison between the Institution, Office of Academic Affairs, and the University of Colorado Hospital (UCH).  Monitors and maintains records on bed use, clinic visits and record keeping.

Essential Duties

  1. Communicates and coordinates the Institution's CTRC activities with the administrative coordinator at UCD, as well as the Institution's Program Director, Academic Affairs Administration, and various principle investigators.
  2. Prepares an Annual Report for the CTRC Program with Academic Affairs Administration.
  3. Works in conjunction with Academic Affairs Administration on the five-year submission of the CTRC competing renewal.
  4. Assists principal investigators with protocol preparation and budgeting of their grant protocol submittal to the Scientific Advisory Review Committee (SARC) of the CTRC.
  5. Maintains proper and current patient care charges related to all aspects of billing, and coordinates activities with the Patient Business Office as necessary.
  6. Reviews and reconciles the appropriateness of expenditures charged to monthly protocol projects, working in conjunction with Academic Affairs Administration and Research Administration.  Ensures that federal and institutional policies and procedures are followed.  
  7. Arranges and attends meetings, as necessary.  Records minutes of CTRC monthly meetings.  Sets up site visits, and makes travel arrangements, as required.
  8. Orders and stocks supplies and equipment to ensure uninterrupted service, as necessary.

Other Duties


  1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health. 
  2. Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
  3. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
  4. Champion of Change: Facilitating the implementation and acceptance of change within the workplace. Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
  5. Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
  6. Patient Relations: Meeting patient and patient family needs; taking responsibility for a patient’s safety, satisfaction, and clinical outcomes; using appropriate interpersonal techniques to resolve difficult patient situations and regain patient confidence.
  7. Drive for Results: Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
  8. Professional Development or Continuous Learning and Development: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill to enhance their contribution to the organization.
  9. Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

Supervisory or Managerial Responsibility


Core Values

  1. Be available to work as scheduled and report to work on time.
  2. Be willing to accept supervision and work well with others.
  3. Be well groomed, appropriately for your role and wear ID Badge visibly.
  4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
  5. Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
  6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures. 
  7. Wears appropriate PPE as outlined by the infection control policies and procedures.
  8. Demonstrates compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

  1. Education: High School diploma or equivalent required.  Bachelor’s in Accounting, Business Administration or Health Administration or related field preferred.
  2. Work Experience: A minimum of 3 years of recent and related experience in clinical research, protocol submission and basic budgeting.
  3. Special Training, Certification or Licensure: None



Salary Range: $50,000 - $60,000



At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset.

With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

  • Medical Plans, Dental Plans and Vision Insurance
  • Retirement Plan
  • FSA and HSA
  • Short and Long Term Disability
  • Life Insurance and AD&D
  • Voluntary Benefits, like Accident Insurance, Critical Care and Hospital Indemnity
  • Sick and Vacation Paid Time Off
  • Wellness Program
  • Legal Plan



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